Document sharing is an essential element of collaborative business processes. However, if it is not done right it can leave the opening for hackers to hijack sensitive data.
Secure Document Sharing is the digital distribution and sharing of data that is deemed private or confidential. This includes information like protected health information (PHI) or personally identifiable information (PII). This is the case for documents that are in process and distributed to colleagues as part of a collaboration or review process. It is often used in the context of M&A activities and requires a solution that enables the exchange of large files in a secure online environment, as well as one that protects archived work-in-progress documents and the collaboration process itself.
The most widely used method is to use cloud-based secure file sharing solutions that allow users to view files online in a controlled manner (e.g. printing, copying and screening prevention are all standard ways to do this. It also permits precise control over shared folders and files and also allows advanced security features such as audit trails as well as encrypted.
Another option is peer-to-peer (P2P) document sharing, which allows computers to connect to each other directly to share files without hosting them on an centralized server. It has some advantages, such as reduced storage requirements, higher transfer speeds as well as a more customized experience. But it also comes with serious risks, such as inadvertent publication of private information, malware, viruses and worms. It is not recommended to be used in environments that have strict guidelines for compliance. Mimecast’s Secure Document Sharing solution provides a highly secure way for teams to share documents with other parties, as well as internally within the organization. It can be triggered manually or automatically, based on administrator-defined policies. It also provides different levels of collaboration and access, to align with corporate governance guidelines and best practices in secure document sharing.
https://datastorage.blog/why-tracking-due-diligence-documents-is-crucial-for-fundraising/