The recent rash of data breaches have led many organizations to ask if their information about their business is secure. With the appropriate virtual data room security features it is possible to secure confidential business documents from being viewed by anyone else.
In the past, companies would share sensitive documents in physical rooms with select parties. Due diligence is now conducted online, in virtual rooms based on secure cloud platforms. Virtual spaces are essential to the successful completion of complex strategic transactions.
Whether your company is going through M&A or restructuring, bankruptcy or capital raising, it’s crucial that you have the tools to safely and securely share sensitive documents. The top virtual data room providers offer data security that is guaranteed with robust collaboration tools as well as remote access retrieval. These include Chinese walls and watermarking, automatic indexing, and Q&A workflows. Furthermore, the best virtual data rooms are able to ensure compliance with international guidelines like GDPR, CCPA, and SOX using protocols for auditing and reporting tools.
To ensure that confidential information is not getting into the wrong hands Secure document viewing features such as fence views view only modes, and access restriction are crucial. It is also important to make sure that the encryption software for your virtual data room software encrypts both the data that is in transit and in storage.
A good secure data room solution can also let you download documents in PDF format to view offline. This is a feature many users utilize due to the fact that they print out their documents to read them offline. However, if you allow this feature to be enabled in your VDR then any protection that was applied to the original document will be automatically removed, which results in an unprotected PDF.
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