Board management software, also referred to as board portals designed to help and simplify the work of managing an organization’s board. It automatizes routine tasks such as scheduling meetings, sharing materials and distributing meeting minutes. It also has tools to help directors collaborate effectively with one another both in person and online. While some vendors provide all-in-one solutions, some require users purchase additional integrations to support specific functions. This article outlines five essential features of board management software based on the ratings given by verified software users. It also provides the top-rated products for each feature.
The document management feature combines all documents from the board into a single repository, which enhances efficiency and information management. It also provides collaboration tools, such as real-time annotations, comments and notifications, which enable members to review documents simultaneously and aid in faster feedback and decision-making. This feature includes accessibility and version control permitting administrators to set levels of authorization for documents and files.
Security is a key aspect for any business that adopts new software, particularly when it is handling sensitive data. Freeware typically comes with weak or no encryption, which leaves boards open to security breaches that could cause financial losses and damage to reputation. It is recommended that you choose a software that offers secure encryption of 256 bits or higher.
A dependable board management system can reduce administrative tasks and save time. This lets more time be devoted to important projects and initiatives. To choose the best solution you should conduct thorough research and analysis. Apart from evaluating the capabilities of the various tools, it is important to evaluate how each function can be integrated with your current technology stack.